Citations Have you appropriately cited quotes, paraphrases, and ideas you got from sources? Are your citations in the correct format?
See the UNC Libraries citation tutorial for more information. As you edit at all of these levels, you will usually make significant revisions to the content and wording of your paper.
Keep an eye out for patterns of error; knowing what kinds of problems you tend to have will be helpful, especially if you are editing a large document like a thesis or dissertation. Once you have identified a pattern, you can develop techniques for spotting and correcting future instances of that pattern. For example, if you notice that you often discuss several distinct topics in each paragraph, you can go through your paper and underline the key words in each paragraph, then break the paragraphs up so that each one focuses on just one main idea.
Proofreading Proofreading is the final stage of the editing process, focusing on surface errors such as misspellings and mistakes in grammar and punctuation. You should proofread only after you have finished all of your other editing revisions. Why proofread?
Content is important. But like it or not, the way a paper looks affects the way others judge it. Most people devote only a few minutes to proofreading, hoping to catch any glaring errors that jump out from the page.
Sure, this takes a little extra time, but it pays off in the end. If you know that you have an effective way to catch errors when the paper is almost finished, you can worry less about editing while you are writing your first drafts.
This makes the entire writing proccess more efficient. Try to keep the editing and proofreading processes separate. The proofreading process You probably already use some of the strategies discussed below. Experiment with different tactics until you find a system that works well for you. The important thing is to make the process systematic and focused so that you catch as many errors as possible in the least amount of time.
These can be useful tools but they are far from foolproof. Spell checkers have a limited dictionary, so some words that show up as misspelled may really just not be in their memory.
In addition, spell checkers will not catch misspellings that form another valid word. Grammar checkers can be even more problematic. They also fail to give thorough explanations to help you understand why a sentence should be revised. You may want to use a grammar checker to help you identify potential run-on sentences or too-frequent use of the passive voice, but you need to be able to evaluate the feedback it provides.
Proofread for only one kind of error at a time. If you try to identify and revise too many things at once, you risk losing focus, and your proofreading will be less effective. Read slow, and read every word. Try reading out loud , which forces you to say each word and also lets you hear how the words sound together.
When you read silently or too quickly, you may skip over errors or make unconscious corrections. Separate the text into individual sentences. This is another technique to help you to read every sentence carefully.
Simply press the return key after every period so that every line begins a new sentence. Then read each sentence separately, looking for grammar, punctuation, or spelling errors. Circle every punctuation mark. This forces you to look at each one. As you circle, ask yourself if the punctuation is correct.
Read the paper backwards. This technique is helpful for checking spelling. Start with the last word on the last page and work your way back to the beginning, reading each word separately.
You can also read backwards sentence by sentence to check grammar; this will help you avoid becoming distracted by content issues. Proofreading is a learning process. This is where handbooks and dictionaries come in. Keep the ones you find helpful close at hand as you proofread. The proofreading process becomes more efficient as you develop and practice a systematic strategy. This handout contains seven errors our proofreader should have caught: three spelling errors, two punctuation errors, and two grammatical errors.
Works consulted We consulted these works while writing this handout. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial. Especially for non-native speakers of English: Ascher, Allen. Boston: Wadsworth Cengage Learning, Lane, Janet, and Ellen Lange.
Writing Clearly: Grammar for Editing. Boston: Heinle ELT, For everyone: Einsohn, Amy. Printable Proofreading and Editing Worksheets Click the buttons to print each worksheet and answer key. An Editor's Guide Errors in a written work distract readers, and can prevent the author's point from coming across. Checking a written work for errors as a final step before publishing it is called proofreading.
There are special marks that can be used to indicate that there is an error in a text. Where are the Mistakes? It was a busy morning.To give you a worksheets to practice proofreading, we have left seven errors three spelling errors, two punctuation errors, and two grammatical errors writing the proofreading of this handout. See if you can spot them! Paper editing the same thing as college admission essays on death Not exactly. Writing many people use the terms paper, editing and proofreading are two different stages of the revision proofreading. Both worksheets close and careful reading, but they focus on different aspects of the writing and employ different techniques.
If you try to identify and revise too many things at once, you risk losing focus, and your proofreading will be less effective. New York: Longman, Are your citations in the correct format?
Are all of your claims consistent? Try reading out loud , which forces you to say each word and also lets you hear how the words sound together.
Overall structure Does your paper have an appropriate introduction and conclusion? The proofreading process becomes more efficient as you develop and practice a systematic strategy. Please Note: While answer sheets have been provided for each worksheet for instructors, in some cases, student answers may vary slightly. For tips, see our handouts on style and gender-inclusive language.